A couple weeks ago, late on a Sunday night, I decided I would book the flight for a trip I’m taking in November to Egypt. I was hoping I could use American Airline AAdvantage miles to buy the ticket and that I had enough points to get Business Class seats.
I had a bit over 97,000 miles in my account. I’m at the Platinum level, just below the program’s highest level, Executive Platinum. In past years I’ve reached Executive Platinum, but less travel for work had lowered my status this year. Several years ago I hit a million lifetime miles, which means I’ll never drop below Gold.
I went to aa.com, logged in and clicked “Redeem Miles” under the AAdvantage tab. Then I hit the cheerful, red “Book Now” button. Autofill handily suggested “JFK-New York” and “Cairo International” as my “to” and “from” destinations afer only three keystrokes each. I filled in my dates and hit “Go.”
An animated graphic momentarily hypnotized me with a moving circle of tiny squares below a polite message — “One Moment, Please.” It took just a few seconds.
The screen reverted to the ”Book Now” form with a red-lettered message above it –
“No American, American Eagle, or American Connection service is provided between the cities requested. Please contact AAdvantage Reservations for Award opportunities on AAdvantage participating airlines.”
OK. Seems like there should have been a way to tell me that the moment I chose “Cairo, Egypt” from the drop-down menu, but no biggie. The Platinum Desk at American is manned (or more frequently womanned) 24/7. I called; I got Roberta. I explained what I was trying to do.
We first determined how many miles I’d use to get a round-trip Business Class seat — 135,000. I was 38,000 short. But no worries, I thought. I could buy the 38,000 additional miles I needed, and the cost was likely to be less than that of a Coach ticket.
For the next half hour, Roberta clicked away, trying to find available Business Class award seats on the dates I wanted on any number of American’s partner airlines. Finally, she found outbound seats on Royal Jordanian through Amman. But the return was stubborn. The best she could do was Coach on British Airways from Cairo to London and then Business on American from London to New York.
However, she had a suggestion. I could hold the reservation without actually booking it for five days. During that time, I could call back periodically to check and see if Business Class opened up on the British Airways leg. (Apparently there was no waiting list or automated way to request the upgrade.) As long as I booked by midnight that Friday, the reservation would be held.
I agreed to the plan. Roberta put the ticket on hold. We bid each other a warmly-wished good night.
Then I had a brilliant idea.
I remembered that my Starwood Preferred Guest points could be used as frequent flyer miles. Preferred Guest is the rewards program for Starwood hotels, which include the St. Regis, the W, Westins, Sheratons and others. I’d used my points for free hotel nights before, but never as frequent flyer miles. So I went to the Starwood Preferred Guest site to see what was involved.
I had 195,000 Starwood points, and they could be transferred to American AAdvantage 1:1 – one mile for every point. Bingo.
It couldn’t have been easier. I chose American AAdvantage as the program I wanted to transfer to. I gave them my AAdvantage number. I pulled out 50,000 points, just for good measure. I even got a bonus of 10,000 points — 5,000 for each 20,000 I transferred – which were added to the transfer for a total of 60,000.
I got a confirmation screen and printed it, followed seconds later by a confirmation email. And that’s when I noticed it. After the summary of my transfer, there was a sentence that read – “Please allow 2-4 weeks for your transfer to be posted to your designated frequent flyer account.”
Oh, dear; I hadn’t counted on that. I had a dilemma to resolve. While I was mulling this over, I went to the American site to see if the reservation was there. Indeed, it was, marked as a “Hold” with a reminder to book by midnight on Friday. But I noticed that only the London-JFK leg was marked as Business Class. Along with the Cairo-London leg, the outbound flights on Royal Jordanian were marked as Economy.
I thought Roberta had said she could get the outbound flights in Business. Maybe she’d made a mistake, maybe she’d misunderstood me. Maybe I’d misunderstood her. After all, we’d walked through a number of different scenarios. Maybe I was just confused.
Now I had two issues to resolve. But by this time, it was really late. I decided I’d deal with it all tomorrow and went to bed.
Throughout the next day, Monday, and into the evening, I pondered my dilemma: should I forget about the Starwood points, or maybe try to stop the transfer, and just buy the extra miles I needed for the ticket before Friday? Or should I let the reservation lapse, since it was mostly in coach anyway, wait for the points to transfer, and then rebook the trip, hoping to get a complete Business Class ticket?
I couldn’t decide. And what’s more, I didn’t really know how to evaluate the pros and cons of my options; so much seemed to depend on the availability of award seats, which hadn’t been easy for Roberta to find in the first place. I went to bed Monday night, still undecided; but woke up Tuesday with a course of action in mind. I would call the American Platinum Desk, and ask for their advice. Surely, they could opine on whether to let the reservation go or not and on the likelihood of being able to rebook in 2-4 weeks.
At work Tuesday morning, I called the Platinum Desk. Maybe it was Shirley who answered, or perhaps her name was Charlene. She pulled up my reservation. I asked her first about the Royal Jordanian flights in Economy.
“Oh, they’re definitely in Business Class,” she said. “I don’t know why they do that, but the partner airlines only show up in your itinerary as Economy. But the reservation is for Business.”
An odd and annoying bit of business, but a relief to hear it nonetheless. Roberta had done what she’d said, and there’d been no misunderstanding. So I went on to explain my Starwood Points dilemma as clearly as I could.
“Did you ask Starwood to expedite the transfer?” Marlene asked, as though that would have been the natural thing to do.
“No,” I tentatively responded, as I sensed the possibility that a pearl of frequent flyer wisdom was about to be laid before me.
“I don’t know for sure about Starwood,” she continued, “but I think if you ask them to expedite the transfer, they can do it for you immediately.” This was great news. But I thought I should check on my back-up plan.
“But if they can’t, ” I asked Shirlene, “I can still buy miles to make up what I lack, yes?”
“Of course,” she told me, “but you have to do it 48 hours in advance. They take 48 hours to post to your account.”
This was a new wrinkle. If I wanted to buy the extra miles, I now needed to do it by midnight Wednesday, the next day. But good to know; a possible crisis had been averted by this tidbit of information. I thanked Shirelle profusely and punched the keys on my Blackberry to pull up the number of the Starwood Preferred Guest Service Desk with a certain sense of triumph.
I dialed. After the usual recorded notifications and menu options — “please listen carefully as our options have changed” – I was connected to Andy. Andy had a slight Hispanic accent at odds with his Anglo-Saxon name, but he seemed eager to please, despite the fact that he also seemed to be reading from a script. I explained the situation and asked him if it were possible to expedite the points I’d transferred online Sunday night.
There was a pause. And when he spoke again, it was clear we were now off-script. He repeated what I’d asked him to be sure he’d understood. I confirmed he had. His next few utterances were just Andy thinking out loud about how to proceed, and then he reached a conclusion. If I didn’t mind, Mr. Hogle, he’d put me on hold and get back to me shortly. He needed to consult with his supervisor.
I’ve learned one thing through years of air travel, dealing with ticket agents, gate agents and customer service phone representatives: these people actually do hold, if not your life, at least your travel happiness in their busy little hands. And the best way to get what you want or desperately need is to be totally pleasant, address them by name, and applaud their every decision about how to proceed as though they’d just solved world hunger. NEVER, I repeat, NEVER exhibit anger or frustration; you’ll end up in coach next to the lavatory the day after tomorrow, guaranteed.
“Fantastic, Andy,” I cooed. “That sounds perfect.”
Andy consulted, while I listened to a recording about the amazing benefits of the Starwood Preferred Guest rewards program. He returned with a definitive answer: those points I’d transferred online Sunday night were in process. There was nothing that could be done to expedite them; there was nothing that could be done to stop them. Checkmate, cul-de-sac, no exit, do not pass go, do not collect $200.
A moment passed while this sank into my consciousness. The other thing I’ve learned in my years of frequent travel is that when stonewalled, you should always make one last, incredibly polite attempt to get what you want — just in case there’s some way to do it they might have accidentally overlooked.
“So there’s absolutely no way,” I asked incredibly politely, “for you to expedite those miles I transferred Sunday night, so that they post to my American AAdvantage account before Friday?”
“I’m afraid not,” Andy replied, with a note of regret in his voice.
And then, like the beam of a lighthouse in a dense fog at sea, the number “195,000″ started glowing in my mind. I’d transferred 50,000 points; I still had 145,000 in my account.
“So, Andy,” I ventured, “could I transfer another 50,000 points right now over the phone, and expedite them so that they’d post to my AAdvantage account before Friday?”
I could tell that Andy shared my excitement at the possibility of this solution. “Yes, you could,” he told me. But he couldn’t do it for me; expediting could only be done by a supervisor. If I didn’t mind holding for a minute, Mr. Hogle, he could connect me with his supervisor who could handle it.
“That would be fantastic, Andy,” I cooed again. “Let’s do that.”
Andy put me on hold, and for a brief moment, I listened to a recording about the amazing benefits of the Starwood Preferred Guest rewards program. When the supervisor came on, it was immediately clear why she was a supervisor, supervising people like Andy. Her name was Angie; or maybe I’m confusing her with Andy, and she was actually named Cheryl. Regardless, she had a crisp, all-business tone of voice that suggested I was in capable hands, but that I’d better not be up to no good.
She asked how she could help me. I explained again that I wanted to transfer 50,000 points to my AAdvantage account and expedite the transfer. No problem, she could do that for me. It occurred to me this time to ask how long it would take for the expedited points to post to my account. “Three to five days,” she told me.
I started doing rapid calendar arithmetic in my head.
It was Tuesday. I was holding a reservation that would expire in three days at midnight on Friday. If I purchased the extra miles I needed, I had to do so by midnight on Wednesday, since they needed 48 hours to post. If the expedited Starwood points posted to my AAdvantage account in three days, they would be there sometime during the day on Friday before the midnight deadline; but if I waited until then, I ‘d have missed the deadline to purchase additional miles in the event the Starwood points took longer than three days.
Clearly every moment in the process had become precious. So I pressed Charlotta for absolute clarity on the three to five days. I could sense a bit of growing annoyance in her voice as she replied. They might post in less than three days — often they did in less than 24 hours — but it all depended on the airline, there was no guarantee. It was likely they would post within three days, but she could only guarantee they would post in five.
I was beginning to feel like I was traveling to Vegas instead of Cairo and playing a pre-trip game of chance called Frequent Flyer Roulette, where the odds definitely favor the house. I had to make a decision. Ladies and Gentlemen, place your bets.
“Let’s do it,” I told Clarissa, with a note of reckless abandon in my voice. If by some miracle, they posted in less than 24 hours, I’d have myself a free ticket to Cairo. If they didn’t, I’d buy the extra miles, and I could always use the transferred Starwood points for award travel at some other point in the future. You can never have too many frequent flyer miles.
We went through the details of my American AAdvantage account, and then she asked, as though it should be a given, “And the names on your Starwood Preferred Guest account and your AAdvantage account are the same?”
I was looking at the confirmation email from Starwood about the points I’d transferred Sunday night. My name on the account was listed as “Don Hogle” which is, of course, the form of my name I use most often. But somewhere in the back of my mind, I seemed to recall having to change my identification with American after 9/11 to my name as it appears in my passport, which would be ”Donald Hogle.”
I had the American Airlines site open on my computer, so I quickly logged in to the AAdvantage section to see how my name was listed — indeed, it was Donald.
“There’s just a slight variation,” I meekly proffered Melissa. “It’s Don on my Starwood account and Donald on my American Account.”
“Well, then I can’t do it,” she exclaimed with a note of finality and resolve, as if she’d just successfully smashed a cockroach with a newspaper. “They have to be exactly the same. If I put them through, the transfer will just be rejected. And the ones you transferred online previously are going to be rejected as well.”
I followed my rule of asking one more time with incredible politeness, though I’m guessing a bit of strain had crept into my voice and changed the “incredible” part of that formula to “minimal.” Melinda, however, was adamant: there was nothing to be done.
But it’s hard to kill a cockroach. Some hairy antenna twitched in my nearly lifeless brain, and almost without knowing I was saying it, I said, “Could I change the name on my Starwood Account right now?”
I could almost hear the thwack of the rolled up newspaper, as it came down again, definitively this time.
“No,” she said. “You have to send us a copy of your driver’s license, and it takes two weeks.”
I thanked her profusely for not helping me in the least and hung up the phone. I was resigned. I would buy the damn extra miles. I was still getting a Business Class seat (except for one leg at the moment) presumably for less than the cost of Coach.
I thought it best to take no chances with buying the miles. You can purchase them online, but after my experience with transferring the Starwood points, it seemed far too risky. I called the American Platinum desk with the assurance that comes with prudence.
It may have been Rhonda who answered. Or perhaps her name was Rhoda. She pulled up my reservation. I was proceeding with the utmost caution at this point. I verified that the Royal Jordanian Economy flights were, in actuality, in Business Class. She told me they were. I asked her to check if any Business seats had opened up on the British Airways leg. None had. Then I told her I wanted to buy 38,000 miles to add to my account.
Rita was one of those very familiar African-American ladies, the kind you want to be your grandmother. “Honey, you have to do that online at the website,” she replied.
Not an issue. I’d wanted the surety of a human transaction, but I buy things all the time online with total comfort. I could do that.
“And I just want to confirm,” I continued, “that it takes 48 hours for the miles to post to my account.”
“72,” she corrected me. “It takes 72 hours for purchased miles to post.”
“You’re sure?” I asked. “Someone else at the Platinum Desk told me it took 48 hours.”
“72,” she repeated with the patience one takes with a small, overly-inquisitive child. “It takes 72 hours.”
“So I need to buy them by midnight tonight, if I have to book the ticket by Friday at midnight.”
“That is correct,” she stated.
We went on to discuss how much the miles would cost. It was somewhere around $900. But there was a special promotion on, and the price was discounted by something like 20%. The cost would be $700 and change.
I thanked her, hung up, and went to the American website. I logged in, hit the AAdvantage tab, and found where to purchase miles. There was a conspicuous message displayed, advising members to allow 72 hours for purchased miles to post to the designated account.
I designated my account and the number of miles I wished to purchase. The discounted promotional cost was $760 with a $30 processing fee and Federal excise tax of $57, for a total of $847.
Ironically, I paid for the miles with my Starwood Preferred Guest American Express card, which rewards me with one Starwood point for every dollar I spend. I was building that Starwood balance I hadn’t been able to use. I received a confirmation and printed it. Now all I had to do was wait for the miles to post.
At home, Tuesday night before I went to bed, I checked the American site. Nothing had happened: 97,734 in my account. I checked when I first got up on Wednesday – 97,734. I left the American site open at work, and refreshed it every time I went back to my desk – 97,734; 97,734; 97,734. Last thing Wednesday night at home, I checked once more – 97,734.
First thing Thursday morning, I checked in again – 195,734. They’ve posted, I said to myself with relief. Then, I did a double take. I rubbed my eyes to get the sleep out of them. I put on my glasses. There was no mistaking the number — 195,734. This was suspiciously 98,000 miles above the balance I’d had.
I scrolled down to the recent transactions section. There were two new entries: “Miles Purchased — 38,000″ and “Starwood Preferred Guest — 60,000.” The purchased miles had posted in less than 48 hours. And the Starwood Points — which were supposed to take 2-4 weeks to post and which should have been rejected since they came from someone named Don and not Donald according to Belinda the belligerent supervisor — had posted three days after I transferred them.
I had bought the miles needlessly, though I couldn’t have known that at the deadline for purchasing them, allowing the full 72 hours they could have taken to post.
The end of the story is that on Thursday, I booked the ticket with the American Platinum Desk. I think Jackie was helping me. In fact, I’m certain her name was Jackie. By adding on an extra day in Cairo, I was able to get Business Class on all four legs. She gave me seat assignments, and they are definitely Business Class seat numbers, though they’re still labelled Economy on the website and in any confirmation I’ve received. Jackie assured me this would not be an issue.
There were taxes of $402.20 plus a $25 processing fee. That brought the total for my award ticket to $1274.20 plus 135,000 miles.
Today, as I write this, the cheapest round-trip Business Class seat on Kayak for the dates I’m traveling is $4476. When I’d started researching flights on my own, the cheapest Coach fare had been just above $1000. Today, Turkish Airlines has a round-trip Coach fare through Ataturk for $875 — just about the same as the cost to purchase the additional miles I needed to book Business Class.
In a coda, while I’ve been writing this morning, I received an email from the American AAdvantage Program, congratulating me on surpassing another million mile milestone — 2,000,000 lifetime miles flown on American.
“As the millions of miles add up,” the letter says, “you are among a select group of members who earn this special designation. In just a few weeks you will receive a new elite membership card that acknowledges your multi-Million Miler status — plus additional rewards to convey our appreciation. We are gratified by your dedication and confidence in us. Thank you for your commitment to American Airlines and the AAdvantage® program. “
It was signed Maya Leibman. She’s the President of the AAdvantage Loyalty Program. Or was her name Marsha?